Keep each property’s story in one place.
Organise rental income, expenses, ownership and supporting details by property. Review the record before drawing conclusions about returns or tax treatment.
For Rental property owners and people preparing property records.
A property has a history beyond the rent.
A maintenance visit, an invoice, a change in ownership or a period of private use can all matter. Bring dates and evidence together before reviewing the financial picture.
Separate the property from the portfolio
Give each property a clear identity and keep its income and costs together. Record ownership shares, relevant dates and the purpose of each expense. A repair, an improvement and a financing cost can need different treatment. TaxBot’s property workspace helps structure the information, while the classification still needs review against the evidence and applicable rules.
Understand the period you are comparing
Annual rent may differ from cash received because of vacancies, timing or arrears. Match the income period with the expense period and make adjustments visible. Joint owners may need their own share rather than the whole property’s total. Keep private use and periods when the property was unavailable separate from an assumption that every cost is fully deductible.
Connect assets and disposal records
A property may involve equipment, capital works or a later sale, each with its own history. Keep invoices and dates so you can distinguish recurring costs from longer-lived items. Use related asset and capital-gains records to prepare a consistent handover. A cash surplus can be useful for planning, but it is not the same as taxable rental income or investment performance.
Before you begin
- Property and ownership information
- Rent records for a defined period
- Expense evidence and descriptions
- Private-use and vacancy details
No investment return or deduction is guaranteed. Interest, improvements, depreciation, ownership and local rules require separate consideration.
Everyday examples
A first-time landlord
Keeps repair invoices alongside the property they relate to.
Joint owners
Reviews the ownership allocation instead of assuming each person records the full total.
A growing property business
Compares records per property before combining a portfolio summary.
Explore recorded rental cash flow
Cash illustration only, before financing structure, capital adjustments and tax treatment. Enable JavaScript to change the example figures.
Questions
Is cash flow the same as taxable rental income?
No. Timing, capital items, depreciation and other adjustments can make them different.
Can I combine several properties?
Keep each property’s source records distinguishable before reviewing a combined position.